Guide for Authors

Instructions for Authors

 

Aims and Scope: Iranian Journal of Otorhinolaryngology is a peer-reviewed, bimonthly publication of Mashhad University of Medical Sciences (MUMS), Mashhad, Iran. The journal is published under supervision of the otorhinolaryngology department of University in the field of otorhinolaryngology. This journal is approved by ‘Medical Journals Commission’ of Ministry of Health and Medical Education of Iran. This journal accepts original papers, review articles, case reports and letters to the editor in the fields of clinical and basic science aspect of otorhinolaryngology.

 

 A. General Policy:

Manuscript must be accompanied by a covering letter to the editor-in-chief, including title and author(s) name and undertaking that it has not been published or submitted elsewhere. 

All authors should review the submitted manuscript and all the authors should sign the covering letter.

Manuscripts are only accepted for publication on the understanding that the authors will permit editorial amendments, though proofs will always be submitted to the corresponding author before being sent finally to press. The decision to accept a contribution rests with the Editorial Board of the IJBMS.

The reviewing and publishing process depends on the quality of your study as well as the English accuracy of your manuscript.

 

B. Ethical Consideration

 The International Committee of Medical Journal Editors (ICMJE) has produced and updated the "Uniform Requirements for Manuscripts (URM) Submitted to Biomedical Journals". Authors can consult this requirements using the following link www.icmje.org.

The Council of Science Editors (CSE) has produced "Editorial Policy Statements" that cover the responsibilities and rights of editors of peer-reviewed journals. This can be found in the following link. http://www.councilscienceeditors.org/i4a/pages/index.cfm?pageid=3286.

This journal follows International Committee of Medical Journal Editors (ICMJE)‘s Recommendations for the Conduct, Reporting, Editing and Publication of Scholarly Work in Medical Journals.

If research misconduct, fraud or plagiarism is suspected, editors will follow the Committee on Publication Ethics (COPE) guidelines and reserve the rights to inform authors or their institution. More details are available from Publication Ethics. Please read these instructions before submitting your article.

Study design and ethical approval: Good research should be well justified, well planned, appropriately designed, and ethically approved. To conduct research to a lower standard may constitute misconduct. The authors are responsible for the whole scientific content as well as the accuracy of the bibliographic information.

 Data analysis: Data should be appropriately analyzed, but inappropriate analysis does not necessarily amount to misconduct. Fabrication and falsification of data do constitute misconduct.

 Authorship: As stated in the ICMJE recommendations, credit for authorship requires:

 (1) Significant contributions to conceptualization and design; or the acquisition, analysis, or interpretation of the data,

 (2) The drafting of the article or critical revision for important intellectual content

 (3) Final approval of the version to be published

 No Prior Publication or Duplicate Submissions: Manuscripts are considered for publication only if they are not under consideration by other journals and have not been published previously in the same or substantially similar form. If a prior or duplicate publication be discovered, the Editor will address the matter with the affected author/s and the other journal’s editor following guidelines published by the ICJME and by the COPE.

 Conflicts of interest: Conflicts of interest comprise those which may not be fully apparent and which may influence the judgment of author, reviewers, and editors. They have been described as those which, when revealed later, would make a reasonable reader feel misled or deceived. They may be personal, commercial, political, academic or financial. “Financial” interests may include employment, research funding, stock or share ownership, payment for lectures or travel, consultancies and company support for staff.

Authors should disclose, at the time of submission, information on financial conflicts of interest or other interests that may influence the manuscript. Authors should declare sources of funding for the work undertaken.

 Peer Review Process: This journal uses Double-blind review, which means that both the reviewer and author identities are concealed from the reviewers, and vice versa, throughout the review processAll manuscripts are considered to be confidential. They are peer reviewed by anonymous reviewers selected by the editorial board. The corresponding author is notified as soon as possible of the editor decision to accept, reject, or require modifications. If the manuscript is completely according to the instruction, it is scheduled for the next available issue.

 Redundant publication: Redundant publication occurs when two or more papers, without full cross reference, share the same hypothesis, data, discussion points, or conclusions. In such cases, the manuscript will be rejected.

 Plagiarism: Plagiarism ranges from the unreferenced use of others’ published and unpublished ideas, including research grant applications to submission under “new” authorship of a complete paper, sometimes in a different language. It may occur at any stage of planning, research, writing, or publication: it applies to print and electronic versions. All the manuscript submitted to IJBMS are checked by authenticate for possible plagiarism. The authors are expected to check their manuscript for plagiarism before submission.

 Human and animal studies: All manuscripts reporting the results of experimental investigations involving human subjects should include a statement confirming the informed consent was obtained from each subject or subject’s guardian. All animal or human studies should be used after approval of the experimental protocol by a local ethics committee.

Copyright: The entire contents of Iranian Journal of Otorhinolaryngology are protected under international copyrights. You may not modify copy, distribute, transmit, display, or publish without the prior written permission of it or the appropriate copyright owner.


C. Manuscript Preparation

 The authors are requested to submit their manuscript via the following link:

http://ijorl.mums.ac.ir

Manuscripts should be prepared in accordance with the “Uniform Requirements for Manuscripts Submission to Biomedical Journals” proclaimed by the International Committee of Medical Journal Editors (http://www.icmje.org/recommendations/).

Corresponding author is the main owner of the article so she/he can withdraw the article when it is incomplete (before entering the review process or when a revision is asked for) by submitting a letter to the editorial office. The reasons for the request of withdrawal must be well-founded and the process should be conducted in line with the COPE publication ethics.

 1. After passing the reviewing process, the research manuscripts addressing original work for rapid dissemination (e.g. total plant extract), controversial opinions or “Negative” results are often published as short communication. Short Communications will appear at the end of the topical sections in the journal table of contents.

 2. For review articles, the authors are requested to provide at least three published articles in the related field of their submitted manuscript in the references section.

 3. Manuscripts should be typed on A4 size paper in clear, concise English, double-spaced. Authors are requested to reserve margins of at least 2.5 cm all around the paper. Original drawings of photos, tables and figures should be furnished together with the manuscripts.

 4. The manuscript should include: Title, Structured Abstract and Keywords, Text (Introduction, Materials and Methods, Results, Discussion, Conclusion), Acknowledgment and References.

5. Title pages: Title page must be submitted as a separate file. This should contain: article title (not to exceed 75 characters, including spaces); all authors’ full names, academic degrees, institutional affiliations, and locations. Designate one author as the corresponding author with complete address (including e-mail address, postal codes and mobile number). a short running title of no more than 45 letters and spaces.

6. Structured Abstract and Keywords: Limit the abstract to 250 words. Do not cite references in the abstract. Limit the use of abbreviations and acronyms. Use the following subheads: Introduction, Materials and Methods, Results, Conclusion. As for the case reports, just three parts (Introduction, Case report and Conclusion) suffice. A list of 3-10 keywords is to be provided directly below the abstract. Keywords should express the precise content of the manuscript, as they are used for indexing purposes. Use terms from the Medical Subject Headings (MeSH) list of index medicus (http://www.nlm.nih.gov/mesh/MBrowser.html).

7. Introduction: This should summarize the purpose and the rational for the study. It should neither review the subject extensively nor should it have data or conclusions of the study.

 8. Materials and Methods: This should include exact method or observation or experiment. If the method is established, give reference but if the method is new, give enough information so that another author is able to perform it. If a drug is used, its generic name, dose and route of administration must be given. For patients, age, sex with mean age ± standard deviation must be given. Statistical method must be mentioned and specify any general computer program used. The Info system used should be clearly mentioned.

 9. Results: It must be presented in the form of text, tables and illustrations. The contents of the tables should not be all repeated in the text. Instead, a reference to the table number may be given.

 10. Discussion: This should emphasize the present findings and the variations or similarities with other works in the field of study. The detailed data should not be repeated again.  

 11. Conclusion: Conclusions should be based on the results.

 12. Acknowledgement: All contributors who do not meet the criteria for authorship should be covered. It should include persons who provided technical help, writing assistance and departmental head that only provided general support. Financial and material support and conflict of interests must be written in this section.

13. Tables: no more than a total of 8 for originals and 5 for case reports (figures and tables). Tables must be submitted in Excel or Word table format and not as images. Put the tables where you have mentioned it in the text.  Provide a brief title for each table.

 14. Figures: no more than a total of 8 for originals and 5 for case reports (figures and tables). Figures must be uploaded separately, in JPEG or GIF format.  including the number of the figure in the description box (e.g., Figure 1). Figures can be submitted as JPEG or GIF file types. Figures cannot be embedded in Microsoft programs (Word, PowerPoint, etc).

Figures’ size mustn’t exceed more than 200kb.

Figure Legends: A figure legend is required for each figure. If a figure has multiple panels (eg, left, right or A, B, C) please specify each panel in the legend. Figure legends should appear on a separate text page after the reference list. Please provide definitions for all abbreviations used in the figures, and provide description for all symbols.

15. Acknowledgments, sponsorship or grants should be written after the main text and before the references.

 16. References: The authors are responsible for the accuracy of the references. For abbreviations of journal names, refer to list of journals indexed in index medicus.

Sample references are given below (according to Vancouver style):

Article: Author(s) name (more than 6 names use et al). Title of article. Abbreviation of title of journal Year; Volume (Issue): Page. Example: Jalaeian Taghadomi R, Majidi MR, Peivandi A. [Combination of propofol and tranexamic acid as a protocol of providing optimal surgical condition in comparison with halothane during tympanoplasty]. Iranian journal of otorhinolaryngology 2006; 18(2): 5-9. (Persian)

Anjum KRevington PJIrvine GH Superficial parotidectomy: Antegrade compared with modified retrograde dissections    of the facial nerve. Br J Oral Maxillofac Surg 2008; 46(6): 433-4.

Chapter: Author(s) name. Chapter. In: Editor(s) name. Book. Edition. Place: Publisher; Year: Page.

Example: Arts HA. Sensorineural hearing loss: Evaluation and management in adults. In: Cummings CW, Flint PW, Harker LA, Haughey BH, Richardson MA, Robbins KT, et al. (editors). Cumming’s otolaryngology head and neck surgery. 4th ed. Philadelphia: Elsevier Mosby; 2005: 3550-5.

Book: Author(s) name. Book. Edition. Place: Publisher; Year: Page. Example: Hassanzadeh J. [Diseases of nasal and paranasal sinuses]. 1st ed. Mashhad: Ferdowsi University of Mashhad; 1998: 78-90. (Persian)

Dissertation: Author(s) name. Title. Degree. Dissertation. Place: University, College, Year: Page. Example: Abdullahi S. [Study of epidemiologic aspects of otosclerosis in patients with otosclerosis in Ghaem Hospital since 1993 to 2003].  MD. Dissertation. Mashhad: Mashhad University of Medical Sciences, Faculty of Medicine, 2003: 20-35. (Persian)

Electronic Article: Morse SS. Factors in the emergence of infectious diseases. Emerg Infect Dis (derail online) 1995 Jan-Mar [cited 1996 Jun 5], 1(1): [24 screens]. Available from: URL; http://www.cdc.gov/ncidod/EID/eid.htm

Authors who are using endnote software for preparing the manuscript can download the style of the journal from the following link :     IJO.ens

New: The EndNote output style for IJBMS' current reference style can be found here

 17. Abbreviations and Symbols: Use only standard abbreviations. The full term for which an abbreviation stands should precede its first use in the text.

18. Short Papers: Including short case reports, imaging cases, letters to the editor, comments on the published articles, how you do a certain procedure, etc. These writings should not exceed 400 words, at most 3 pictures and without references.

19. Proof Reading: Final edited articles is sent to the corresponding author for proof reading before publication. Corrections should be marked clearly and sent immediately to the journal office.

 20. Charges: There are no charges for publication in this journal. but the English edition (by the journal’s native editor) are charged accordingly.

 21. Fast-Track Review Fee (FTF): Authors sometimes have to meet publication deadlines, e.g. for promotion & tenure or thesis defense, grant proposals, spending of research funds before a certain deadline, publication of follow-up papers, or because the findings are deemed important. To facilitate a speedy turn-around when a rapid decision is required, IJO offers a review model in which selected peer reviewers may be paid to deliver high-quality and speedy peer-review reports. This is entirely optional - if you do not wish to pay for a fast-track peer review process, just submit your paper normally as described before in the instruction for authors.  Submitting for "Fast Review" will no guarantee a manuscript to be accepted.

How to order FTF?

In order to take advantage of this, authors must pay a non-refundable fast-track fee. The fast-track fee should be paid using journal website and under each submission ID.

 

 

 

 

The Final Checklist 

The authors must ensure that before submitting the manuscript, they have taken care of the following:

1. Title Pages

2. Abstract

3. Manuscript 

4. References

5. Tables, illustrations and figures with their captions

6. Cover letter including Copyright Transfer Agreement and Conflict of Interest Statement and Author contribution to the manuscript signed by all the authors (Can be downloaded via this link)

 

Iranian Journal of Otorhinolaryngology

Tel: +985118451128

Fax: +985118451128

Email: ijo@mums.ac.ir

 URL: http://ijorl.mums.ac.ir